Serves colleges and universities, in South Carolina

S.C. Code Regs. 62-20 · Read the law's page

• If you are a nonpublic postsecondary educational institution licensed in South Carolina, store official student academic records in a secure vault or fireproof cabinet, or store duplicates in a different building or at an off-site location, and give computer generated and stored records adequate security measures to protect and back up the data (Regulation 62-20).
• If you are a licensed nonpublic postsecondary educational institution, keep policies on the retention and disposal of student records, and information-release policies that respect the rights of individual privacy, the confidentiality of records, and the best interests of the student and the institution (Regulation 62-20).
• If you are a licensed nonpublic postsecondary educational institution, keep each student's records, including the enrollment agreement, payment, refund, prior credit, attendance, completion or termination, grievance and recruitment records, for a minimum of six years from graduation or termination, or until the Commission deems them no longer needed for reference (Regulation 62-20(A)).
• If you are a licensed nonpublic postsecondary educational institution, provide a transcript on request to a student who has satisfied all financial obligations currently due, and maintain each transcript of the student's record of achievement as a permanent record for a minimum of 50 years from graduation or termination, or a shorter time the Commission deems appropriate (Regulation 62-20(B)).
• If you are a licensed nonpublic postsecondary educational institution, keep at all times the capability to transfer academic records for former and current students to a receiver (Regulation 62-20(D)).
• If you are a licensed nonpublic postsecondary educational institution and you merge, consolidate, change ownership or dissolve, notify the Commission in writing at least seventy-two hours before the action, submit a plan for the retention and disposition of student records, give the Commission a record of the names, addresses and financial records of students whose programs are not completed, and surrender the license (Regulation 62-20(D)).