Law / United States / 
Alabama
State university and college electronic student unit record system: public institutions report student-level data to the Alabama Commission on Higher Education
In force.
A sensitive categories rule binding government bodies.
- Instrument type
- an act of a legislature
- Obligation class
- Reporting, Governance
What it requires
- If you are the Alabama Commission on Higher Education, design and establish a state university and college electronic student unit record system, in a format your Executive Director develops in consultation with the Chancellor of the Postsecondary Department of Education and the Chairman of the Council of College and University Presidents (section 16-5-7(b) and (h)).
- If you are a public two-year or four-year institution of higher education in Alabama, submit student unit record information to the Commission in comparable terms that meet the specific format the Executive Director establishes (section 16-5-7(b)).
- Use a student identification number other than the Social Security number as the identification element of a student unit record (section 16-5-7(a)(1)).
- If you are a public institution of higher education in Alabama, make the information you provide to the Commission available for audit by the Commission or by the Department of Examiners of Public Accounts (section 16-5-7(f)).
- If you are the Alabama Commission on Higher Education, immediately report to the Legislature, by written notice to the Lieutenant Governor, the Speaker of the House, the Chair of the Senate Committee on Finance and Taxation-Education and the Chair of the House Committee on Ways and Means, the failure of any public institution of higher education to comply with the section (section 16-5-7(g)).
These lines are LexLint's reading of the law's text.
What this law does
Section 16-5-7 of the Code of Alabama directs the Alabama Commission on Higher Education to design and establish a state university and college electronic student unit record system. A student unit record is specific items of information pertaining to individual students enrolled at a public two-year or four-year institution of higher education.
The biographical and demographic data elements of a student unit record include a student identification number which shall not be the Social Security number. The data elements of a student unit record include whether the student pays tuition as a resident or a nonresident student. The information that the public institutions of higher education submit must be in comparable terms that meet the specific format set by the Executive Director of the Alabama Commission on Higher Education.
The information that each institution provides to the commission is subject to audit by the commission or by the Department of Examiners of Public Accounts. The commission must immediately report to the Legislature the failure of any public institution of higher education to comply with the requirements of the section. Rule 300-2-3-.01 of the Alabama Administrative Code states that the Commission requests certain information from each institution of higher education at varying intervals.
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