Marshall University directory information rule: limits on the use and disclosure of students' email addresses, home addresses, telephone numbers, dates and places of birth and parents' addresses

Rule SA-4 of the Marshall University Board of Governors identifies the student information the University may release without prior consent under the Family Educational Rights and Privacy Act, and cites section 18B-1-6 of the West Virginia Code as its authority.

Section 18B-1-6(c)(1) defines a rule of the governing board of a state institution of higher education as any regulation, guideline, directive, standard, statement of policy or interpretation of general application that has institution-wide effect or affects the rights, privileges or interests of employees, students or citizens, and section 18B-1-6(f)(1) makes void any such rule that the governing board has not promulgated and adopted by formal vote.

The rule designates as Limited Use Directory Information a student's University-issued email address, complete official address, telephone number, age and date of birth, place of birth, and parents' addresses.

Limited Use Directory Information is not to be provided to external parties not contractually affiliated with the University, and its use and disclosure is limited to official University publications and University social media sites, websites, online directory and internal email system, University officials with a legitimate educational interest consistent with the Act, external parties contractually affiliated with the University, and military recruiters. The board passed the rule on October 22, 2020, and it took effect on December 1, 2020.