Law / United States / 
Washington
Yakima Valley College, disclosure of student records
In force since .
A sensitive categories rule binding government bodies.
- Instrument type
- a regulation made under an act
- Obligation class
- Consent, Prohibition, Governance
- Audit expectation
- none
What it requires
- This binds Yakima Valley College, and counts an outside contractor acting as its agent as an education official (WAC 132P-33-100(1)).
- If you are Yakima Valley College, refer requests for directory information from persons not employed by the college to enrollment services, and let only designated registration personnel answer them (WAC 132P-33-100(4)).
- Withhold a student's directory information once the student files a written request in person with enrollment services, and keep the hold, even after the student completes a degree or certificate, until the student asks in writing to remove it (WAC 132P-33-100(5)).
- When releasing personally identifiable information without the student's prior consent, other than directory information and releases to education officials or the student, record the names of the requesting parties and the nature of their interest (WAC 132P-33-100(6)).
These lines are LexLint's reading of the law's text.
What record it asks for
What the log must hold
Access record
Logging duty
The education official in charge of the records must record the names of parties who requested information released without the student's prior consent and the nature of their interest. The rule sets no retention period and names no audit.
- Kind
- Explicit
- As of
- Provision
- WAC 132P-33-100(6)
- Trigger
- personal_data_processing
What this law does
The rule defines an education official to include an outside contractor, such as a health or medical professional, attorney or auditor, acting as an agent for the college. All requests for directory information from persons not employed by the college must be referred to enrollment services, and only designated registration personnel are authorized to comply with requests for directory information.
A student may prevent the release of directory information by submitting a written request in person to the enrollment services office, and the request becomes part of the student's record and remains in effect, even after degree and certificate completion, until the student instructs the college in writing to remove the hold.
When personally identifiable information is released without prior consent of the student, other than directory information and information released to education officials or the student, the education official in charge of the records will record the names of the parties who requested information and the nature of their interest. The rule in its present wording took effect on .
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