Law / United States / 
Pennsylvania
Postsecondary student records: institutions must adopt a records plan, define confidentiality standards and grant students access
In force since .
A sensitive categories rule binding public and private bodies.
- Obligation class
- Governance, Data subject rights
- Audit expectation
- none
What it requires
- If you are a postsecondary institution authorized to award college credits or grant degrees in Pennsylvania, other than a community college, adopt a plan for the collection, maintenance and dissemination of student academic, counseling, health and other records, keep copies of the plan, and update it periodically to ensure compliance with all Federal, State and local laws (section 31.33(a)).
- Make the plan conform to the Federal, State and local laws, regulations and directives identified in guidelines issued by the Department of Education, and keep student records in a readily accessible format (section 31.33(a)).
- Define appropriate standards of confidentiality for student records in your college policies and official publications and administer them accordingly (section 31.33(a)).
- Grant students the right of access, under the requirements of law, to their official records (section 31.33(a)).
These lines are LexLint's reading of the law's text.
What record it asks for
Logging duty
Section 31.33(a) requires a plan for the collection, maintenance and dissemination of student records and a current transcript for each student. It names no log, no retention period and no reader of a record other than the student.
- Kind
- None
- As of
What this law does
Section 31.33(a) of Title 22 of the Pennsylvania Code requires an institution to adopt a plan for the collection, maintenance and dissemination of student academic, counseling, health and other records. The plan for student records must conform to applicable Federal, State and local laws, regulations and directives identified in guidelines issued by the Department.
Appropriate standards of confidentiality for the records shall be defined in the college policies and official publications and administered accordingly. Students shall be granted the right of access, under the requirements of law, to their official records.
Under section 31.1(c), the chapter, exclusive of community colleges, applies to an institution of postsecondary education, domestic or foreign, including both out-of-State and out-of-country, legally authorized to award college credits or grant degrees in this Commonwealth. The current text of the section took effect .
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