Law / United States / 
Oregon
Oregon student education records: educational agency or institution policy and annual notification
OAR 581-021-0250, 581-021-0260
In force.
A privacy notice rule binding public and private bodies.
- Instrument type
- a regulation made under an act
- Obligation class
- Disclosure, Governance
- Audit expectation
- none
What it requires
- Adopt a written policy on how you meet the student education records rules (OAR 581-021-0220 through 581-021-0430), covering the annual notice, how a parent or eligible student may inspect and review records, the consent rule and its exceptions, the record of disclosures, directory information and correction of records, and make a copy available on request (OAR 581-021-0250(1) and (3)).
- State in that policy that personally identifiable information will not be released from an education record without the prior written consent of the parent or eligible student, except under the listed conditions (OAR 581-021-0250(1)(c)).
- Notify parents and eligible students currently in attendance, every year, of their rights to inspect and review the student's education records, to request amendment of them, to consent to disclosures of personally identifiable information, to file a complaint with the U.S. Department of Education and to obtain a copy of the policy (OAR 581-021-0260(1) and (2)).
- Include in the annual notice the procedures for inspecting records and requesting amendment, the criteria for who is a school official with a legitimate educational interest, what you treat as directory information, and where copies of the policy are located (OAR 581-021-0260(3), (4) and (6)).
- Notify parents who have a primary or home language other than English, and parents or eligible students who have a disability, in a way that reaches them effectively (OAR 581-021-0260(8) and (9)).
These lines are LexLint's reading of the law's text.
What record it asks for
Logging duty
The rules require a written policy and an annual notice to parents and eligible students. A policy and a notice are statements to people. The policy must say that a record of disclosures is maintained, but the duty to keep that record is in OAR 581-021-0400, which is its own row; these two provisions name no log, no audit and no reader of a record.
- Kind
- None
- As of
What this law does
OAR 581-021-0250 requires each educational agency or institution to adopt a policy regarding how it meets the requirements of OARs 581-021-0220 through 581-021-0430. The policy must state that personally identifiable information will not be released from an education record without the prior written consent of the parent or eligible student, except under the conditions the rules list.
The agency or institution must state the policy in writing and make a copy of it available on request to a parent or eligible student. OAR 581-021-0260 requires each educational agency or institution to notify, every year, the parents and eligible students currently in attendance of their rights under the student records rules.
The annual notice must tell parents and eligible students that they have a right to inspect and review the student's education records, to request amendment of them and to consent to disclosures of personally identifiable information in them. An agency or institution of elementary or secondary education must effectively notify parents of students who have a primary or home language other than English. An educational agency or institution must effectively notify parents or eligible students who have a disability.
When LexLint raises it
When your app profile says your app serves K-12 schools.
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