Law / United States / 
Ohio
Zane State College, privacy of student records
Ohio Admin. Code 3357:12-11-03
In force since .
A sensitive categories rule binding government bodies.
- Instrument type
- a regulation made under an act
- Obligation class
- Consent, Data subject rights
What it requires
- This binds Zane State College; it reaches a vendor that receives personal information on a student from the college, which takes it on the condition in rule 3357:12-11-03(D).
- If you are Zane State College, do not permit access to or release of educational records, or personally identifiable information in them other than directory information, without the student's written consent, except to the parties listed in rule 3357:12-11-03(B).
- If you receive personal information on a student from Zane State College, do not permit any other party to have access to it without the written consent of the parents or of the eligible student (rule 3357:12-11-03(D)(1)).
- If you are Zane State College, include with any information you release a written statement of that condition (rule 3357:12-11-03(D)(2)).
- If you are Zane State College, keep with each student's educational records a record of each outside party that requested or obtained access and of its legitimate interest (rule 3357:12-11-03(C)).
- If you are Zane State College, withhold directory information from release outside the college when the student notifies the college that it should not be released without prior consent (rule 3357:12-11-03(E)(1)).
These lines are LexLint's reading of the law's text.
What this law does
Rule 3357:12-11-03 of the Ohio Administrative Code sets out the policy and procedures Zane State College follows for official student records and information, in compliance with the Family Educational Rights and Privacy Act of 1974. The college will not permit access to or the release of educational records, or personally identifiable information in them other than directory information, without the written consent of the student, except to the parties the rule lists.
The college releases personal information on a student only on the condition that the receiving party will not permit any other party to have access to it without the written consent of the parents or of the eligible student. The college must include with any information released a written statement that informs the receiving party of that condition.
Directory information is made available to persons, firms and companies outside the college unless the student notifies the college that it should not be released without prior consent. The college keeps with each student's educational records a record of every party, other than those the rule excepts, that has requested or obtained access to them, and of the legitimate interest of each party in obtaining the information. The rule took effect .
The Ohio Administrative Code lists Zane State College among the technical colleges. Section 3345.011 of the Revised Code counts community colleges, state community colleges and technical colleges among the state institutions of higher education.
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