Law / United States / 
Ohio
Cleveland State University, administrative data policy
In force since .
A sensitive categories rule binding government bodies.
- Instrument type
- a regulation made under an act
- Obligation class
- Security, Prohibition
What it requires
- This binds Cleveland State University and its employees; it names no vendor.
- If you are an employee of Cleveland State University, use administrative data only for the conduct of university business, observe requirements for confidentiality and privacy, and comply with protection and control procedures (rule 3344-8-02(A)(2)).
- If you are Cleveland State University, make sensitive information, including educational records as defined by FERPA, available only to employees that have a business or educational need to access the data (rule 3344-8-02(B)(2)(a)).
These lines are LexLint's reading of the law's text.
What this law does
Rule 3344-8-02 of the Ohio Administrative Code states that Cleveland State University expressly forbids the use of administrative data for anything but the conduct of university business. Employees accessing administrative data must observe requirements for confidentiality and privacy, comply with protection and control procedures, and accurately present the data in any use.
The rule defines sensitive information as information the university is legally obligated to protect, and gives as examples educational records as defined by the Family Educational Rights and Privacy Act, health records, and financial and personnel information. Sensitive information is only available to university employees that have a business or educational need to access the data. External requests for information are handled in accordance with the Ohio Public Records Act.
The rule took effect . Section 3345.011 of the Revised Code defines a state university as a public institution of higher education that is a body politic and corporate, and recognizes Cleveland State University as a state university.
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