Law / United States / 
New York
Instructional materials in usable alternative formats: written policy and plan required of school district boards (Part 200)
8 NYCRR 200.2(b)(9), under Educ. Law §§ 1604(29-a), 1709(4-a), 2503(7-a) and 2554(7-a)
In force.
An accessibility requirements rule binding government bodies.
- Instrument type
- a regulation made under an act
- Obligation class
- Governance
What it requires
- If you are a board of education or board of trustees of a school district, adopt a written policy that establishes a plan to ensure that all instructional materials to be used in the schools of the district are available in a usable alternative format that meets the National Instructional Materials Accessibility Standard, for each student with a disability in accordance with the student's educational needs and course selections, at the same time that the materials are available to nondisabled students (8 NYCRR 200.2(b)(9)).
- Give in the plan a preference, in the purchase of the instructional materials the district has selected, to vendors who agree to provide them in alternative formats (8 NYCRR 200.2(b)(9)(i)).
- When an electronic file is provided, specify in the plan how students will access the format or how the district will convert it to an accessible format, and ensure the file is compatible with at least one alternative format conversion software program appropriate to the needs of the individual student (8 NYCRR 200.2(b)(9) and (b)(9)(ii)).
- Specify in the plan the process to be used when ordering materials to identify the needs of students with disabilities residing in the district for alternative format materials, and the ordering timelines that make alternative format materials available at the same time as regular format materials (8 NYCRR 200.2(b)(9)(iii) and (iv)).
- Include in the plan procedures so that, when students with disabilities move into the district during the school year, the process to obtain needed materials in alternative formats is initiated without delay (8 NYCRR 200.2(b)(9)(v)).
These lines are LexLint's reading of the law's text.
What this law does
Each board of education or board of trustees must adopt a written policy that establishes administrative practices and procedures, including a plan, pursuant to sections 1604(29-a), 1709(4-a), 2503(7-a) and 2554(7-a) of the Education Law, to ensure that all instructional materials to be used in the schools of the district are available in a usable alternative format that meets the National Instructional Materials Accessibility Standard, for each student with a disability, at the same time that the materials are available to nondisabled students.
Alternative format is any medium or format other than a traditional print textbook that is needed as an accommodation, including Braille, large print, open and closed captioned, audio, or an electronic file. An electronic file must be compatible with at least one alternative format conversion software program that is appropriate to meet the needs of the individual student.
The plan must ensure that the district gives a preference in the purchase of the instructional materials it has selected to vendors who agree to provide them in alternative formats.
The plan must also specify the process to be used when ordering materials to identify students' needs for alternative format materials, specify ordering timelines so that alternative format materials are available at the same time as regular format materials, and include procedures so that when students with disabilities move into the district during the school year, the process to obtain needed materials in alternative formats is initiated without delay.
When LexLint raises it
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