Law / United States / 
Mississippi
Postsecondary student records: approved institutions maintain academic records securely and protect student personally identifiable information under FERPA
In force.
A sensitive categories rule binding public and private bodies.
- Obligation class
- Security, Retention
- Audit expectation
- on_request
- Who audits it
- Regulator
What it requires
- If you are a public or private postsecondary, academic degree-granting institution or other entity that the Mississippi Commission on College Accreditation approves, maintain academic records securely and protect the personally identifiable information of enrolled and former students in accordance with the Family Educational Rights and Privacy Act (10 Miss. Admin. Code Pt. 201, Standards 3.15(A) and 4.17).
- Include in your catastrophic event and disaster recovery procedures adequate processes for the management, maintenance and protection of student records in the event of closure (Standard 3.15(A)).
- Keep two copies of each student's academic records in separate secure places (Standard 4.17(B)).
- At the end of each academic year, consolidate copies of the academic records of former students who have graduated, withdrawn or otherwise ceased to attend, store them as an identifiable and printable electronic record for each student, and make them available to the Commission for inspection on request (Standard 3.15(B)).
- If you propose to discontinue your operation, give the Commission your plan to secure, store and maintain all student records and a copy of the storage agreement, which must let students request their academic records and must provide for updating the Commission when the location of the records changes (Standard 3.15(C)).
These lines are LexLint's reading of the law's text.
What record it asks for
Logging duty
The standards require each student's academic record to be kept securely in two copies and made available to the Commission for inspection. They name no log of access or events, no retention period for such a log and no reader of one.
- Kind
- None
- As of
What this law does
The Standards and Regulations of the Mississippi Commission on College Accreditation, codified as Title 10, Part 201 of the Mississippi Administrative Code, apply to the public and private postsecondary, academic degree-granting institutions and other entities located in Mississippi that the Commission approves.
Standard 3.15(A) requires approved institutions and entities to maintain academic records securely, as Standard 4.17 requires, and to protect the personally identifiable information of enrolled or former students in accordance with the Family Educational Rights and Privacy Act. An institution's or entity's disaster recovery procedures must include adequate processes for the management, maintenance and protection of student records in the event of closure.
Standard 4.17(B) requires two copies of each student's academic records to be maintained in separate secure places. An institution or entity that proposes to discontinue its operation must give the Commission its plan to secure, store and maintain all student records, with a copy of the storage agreement.
Under Standard 3.1(K), an institution or entity that participates in good standing in the National Council for State Authorization Reciprocity Agreements meets the requirements of Chapter 3, the chapter that holds Standard 3.15. Section 37-101-241 of the Mississippi Code directs the Commission to adopt standards that are in keeping with the best educational practices in accreditation and to receive reports from the institutions seeking to be placed on the approved list.
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