University of Guam Email Policy: no identification numbers in email, no forwarding to outside accounts, and limits on monitoring message contents

The University Email Policy, section 3.10 of the University of Guam Office of Information Technology University Policy Manual, took effect on February 13, 2019 as approved by the Board of Regents, and applies to all users of any University of Guam email system.

Email messages may not include any user's identification number, such as a Social Security number, should include only identifying information pertinent to the message, and should not reference any student's academic record or confidential employee information. Email forwarding is prohibited, because forwarded official email leaves the University's mail servers and can no longer be controlled or protected.

It is against University policy for system administrators to monitor the contents of files or messages unless necessary to preserve either system integrity or continued email delivery.

The University's charter gives the Board of Regents general supervision over the University and the authority to establish overall policy guiding it, vests the implementation of the Board's expressed policy in the University's administrative officers and faculty, and exempts the Board's personnel and administrative rules and regulations from the Administrative Adjudication Act.