Law / United States / 
California
Workforce Pell Grant eligibility: only program-level or deidentified student data to the Student Aid Commission
Cal. Education Code sections 69872 and 69875
In force since .
A sensitive categories rule binding public and private bodies.
- Obligation class
- Disclosure, Transfer
- Audit expectation
- none
What it requires
- If you are a postsecondary institution seeking Workforce Pell Grant program eligibility for a short-term program, provide the Student Aid Commission only program-level data and calculations performed using student-level data (section 69872(d)(1)(C)).
- Share individual student-level data or any confidential data with the commission only after you have deidentified it, and only where it is critical to demonstrating initial or continued eligibility (section 69872(d)(1)(C)).
- Treat a list of employed completers that would make individual students readily identifiable as student-level and confidential data (section 69872(d)(1)(A)(vi)).
- Disclose confidential student information or student-level data to the Office of Cradle-to-Career Data only consistent with federal and state student-records confidentiality law, including FERPA and the Information Practices Act of 1977 (section 69875(b)(1)).
These lines are LexLint's reading of the law's text.
What record it asks for
Logging duty
The sections limit what student data a participating institution may give the Student Aid Commission and require disclosures to the Office of Cradle-to-Career Data to follow student-records law. They name no access log, no retention period for a record of a disclosure and no reader of such a record.
- Kind
- None
- As of
What this law does
Education Code section 69870(b) and (c) define a participating institution as a federal Workforce Pell Grant-eligible postsecondary educational institution that offers a short-term program, and a postsecondary educational institution as a campus of the University of California, the California State University or the California Community Colleges, a private postsecondary educational institution or an independent institution of higher education.
Section 69872(d)(1)(B) lists the student-level data a participating institution collects to show that a short-term program meets Workforce Pell Grant program requirements, including student identifiers, names, dates of birth and financial aid information.
Section 69872(d)(1)(C) requires a participating institution, to protect student privacy, to provide the Student Aid Commission only program-level data and calculations performed using student-level data, and permits individual student-level data and any confidential data to be shared with the commission only if the institution has deidentified it and it is critical to demonstrating initial or continued eligibility.
Under section 69872(d)(1)(A)(vi), a list of employed completers that would make individual students readily identifiable is treated in the same way as student-level and confidential data.
Section 69875(b)(1) requires a participating institution to ensure that any confidential student information or student-level data collected for the article is disclosed to the Office of Cradle-to-Career Data consistent with federal and state law on access to and confidentiality of student record information, including the federal Family Educational Rights and Privacy Act and the Information Practices Act of 1977. Sections 69872 and 69875 were added by Statutes 2026, chapter 79 (SB 135), effective .
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