Law / United States / 
Arizona
Licensed private postsecondary institutions: student records kept electronically in a non-proprietary format, secured against theft and tampering, and handed to the Board on closure
Ariz. Admin. Code R4-39-401(A), (B) and (G) and R4-39-402(A)
In force since .
A sensitive categories rule binding private bodies.
- Obligation class
- Security, Retention
What it requires
- If you are a private postsecondary institution licensed by the Arizona State Board for Private Postsecondary Education, keep the required student records in electronic form, in a format that is not proprietary and that is easily searchable by student (Ariz. Admin. Code R4-39-401(A)).
- Keep each student's record, paper or electronic, securely and protected against damage or loss from fire, water, theft, tampering or other harm (Ariz. Admin. Code R4-39-401(G)(1)).
- Within 15 days after you cease operation, submit a copy of all student records to the Board, in electronic form and a non-proprietary format where they exist electronically (Ariz. Admin. Code R4-39-402(A)).
These lines are LexLint's reading of the law's text.
What this law does
A private postsecondary institution licensed by the Arizona State Board for Private Postsecondary Education must keep the student records the rule requires in electronic form for students enrolled after the rule took effect, in a format that is not proprietary and is easily searchable by student. Each licensee keeps a complete, accurate and permanent record for each student ever enrolled. That record includes counseling records and student attendance information.
The licensee must keep those records, whether paper or electronic, securely and protected against damage or loss from fire, water, theft, tampering or other harm. No more than 15 days after it ceases operation, the licensee must submit a copy of all student records to the Board, in electronic form and a non-proprietary format where the records exist electronically. Section R4-39-401 was last amended by final rulemaking effective .
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